Bill of Quantities
Stop Disputing Quantities. Start Certifying Bills.
BOQbook gives your site team a structured way to record measurements, your client a clean portal to approve them, and your accounts team an invoice they can post — all on one audit-trailed record.
The problem
Today the RA bill is an Excel sheet, printed and emailed.
A backup, over email
Each cycle the measurement sheet is sent as an attachment — the record of what was billed lives in an inbox, not a system.
No record of change
When a quantity is revised there is no line-level history: the previous value is overwritten and the reason is lost.
Slow, disputed, re-worked
Certifiers re-measure from scratch, disputes stall payment, and the same quantities get re-keyed across estimate, bill and invoice.
The record
Quantity accumulation & reconciliation, per BOQ line.
Every measurement accrues against the BOQ line it belongs to. This cycle's quantity adds to the running cumulative, the rate comes from a known SOR, and the amount falls out — auditable to the entry, never re-keyed.
| Item | Description | Unit | SOR rate | Prev | This cycle | Cumulative | Amount |
|---|---|---|---|---|---|---|---|
| 2.3.1 | Earthwork in excavation for foundation | m³ | 412.00 | 180.00 | 64.00 | 244.00 | ₹1,00,528 |
| 4.1.2 | PCC 1:4:8 in foundation | m³ | 5,240.00 | 22.00 | 8.00 | 30.00 | ₹1,57,200 |
| 5.2.4 | RCC M25 in footings & pedestals | m³ | 8,110.00 | 40.00 | 12.50 | 52.50 | ₹4,25,775 |
| 6.1.1 | TMT reinforcement, cut, bend & place | t | 78,900.00 | 6.20 | 1.80 | 8.00 | ₹6,31,200 |
| 7.3.2 | Brickwork 230mm in CM 1:6 | m³ | 6,480.00 | 0.00 | 34.00 | 34.00 | ₹2,20,320 |
The workflow
Baseline BOQ to approved tax invoice, in ten controlled steps.
Freeze the baseline BOQ
Lock the agreed scope and quantities as the reference every cycle bills against.
Bind SOR rates
Pin each line to a known SOR edition so rates are never entered by hand.
Withdraw measurements once
Capture site quantities a single time, against the line they belong to.
Accrue to the BOQ line
This cycle's quantity adds to the running cumulative automatically.
Reconcile the cycle
Cumulative, previous and this-cycle values are checked line by line.
Record every change
Revisions keep line-level history and the reason they were made.
Certify quantities
The certifier signs off the cycle's measured quantities, not a re-measure.
Generate the RA bill
The running account bill falls out of the reconciled quantities.
Approve to tax invoice
An approved RA bill becomes the tax invoice with no re-keying.
Export the backup pack
A frozen, auditable backup pack for the cycle, ready to hand over.
End to end
From baseline BOQ to a frozen backup pack.
Stage 1
Project commercial baseline
The frozen BOQ and bound SOR rates every cycle is measured and billed against.
Stage 2
Measurement control
Withdraw-once quantities accrued to each line, with reconciliation and change history.
Stage 3
Running account billing
RA bills generated from certified quantities — no spreadsheet, no re-keying.
Stage 4
Audit & export
Approved invoices and a frozen backup pack, traceable line by line.
Who it's for
Built for the people who own the quantity.
What Bill-ready is
- A single controlled quantity record per BOQ line
- Rates bound to a known SOR edition
- Line-level change history you can defend
- Certified quantities that flow straight to the RA bill
- A frozen, auditable backup pack every cycle
What it is not
- A general-purpose spreadsheet or PDF tool
- A re-measurement or estimating package
- An accounting or ERP system
- A document store for emailed attachments
“It assists with mapping and structure. The engineer stays the final authority — every number is traceable to a human entry.”
- 30 days
- One billing cycle, start to finish, on a project you already run.
- One line
- Begin with a single BOQ line if you want — the model holds at any scale.
- Your rates
- Bound to the SOR edition you already bill against, not a generic list.
Get your next bill out clean.
Reconciled quantities, rates bound to a known SOR, and a backup pack that ties out line by line — from one live project.