Bill of Quantities
Stop Disputing Quantities. Start Certifying Bills.
BOQbook gives your site team a structured way to record measurements, your client a clean portal to approve them, and your accounts team an invoice they can post — all on one audit-trailed record.
The problem
Today the RA bill is an Excel sheet, printed and emailed.
A backup, over email
Each cycle the measurement sheet is sent as an attachment — the record of what was billed lives in an inbox, not a system.
No record of change
When a quantity is revised there is no line-level history: the previous value is overwritten and the reason is lost.
Slow, disputed, re-worked
Certifiers re-measure from scratch, disputes stall payment, and the same quantities get re-keyed across estimate, bill and invoice.
The record
Quantity accumulation & reconciliation, per BOQ line.
Every measurement accrues against the BOQ line it belongs to. This cycle's quantity adds to the running cumulative, the rate comes from a known SOR, and the amount falls out — auditable to the entry, never re-keyed.
| Item | Description | Unit | SOR rate | Prev | This cycle | Cumulative | Amount |
|---|---|---|---|---|---|---|---|
| 2.3.1 | Earthwork in excavation for foundation | m³ | 412.00 | 180.00 | 64.00 | 244.00 | ₹1,00,528 |
| 4.1.2 | PCC 1:4:8 in foundation | m³ | 5,240.00 | 22.00 | 8.00 | 30.00 | ₹1,57,200 |
| 5.2.4 | RCC M25 in footings & pedestals | m³ | 8,110.00 | 40.00 | 12.50 | 52.50 | ₹4,25,775 |
| 6.1.1 | TMT reinforcement, cut, bend & place | t | 78,900.00 | 6.20 | 1.80 | 8.00 | ₹6,31,200 |
| 7.3.2 | Brickwork 230mm in CM 1:6 | m³ | 6,480.00 | 0.00 | 34.00 | 34.00 | ₹2,20,320 |
The workflow
Baseline BOQ to approved proforma invoice, in eight controlled steps.
Set up the project
Client, package, WO and the billing cycle agreed with them, captured before any measurement.
Bring in the BOQ
Upload an existing BOQ or draft one with AI. It becomes the one approved baseline every cycle bills against — rates carry from it, never entered by hand.
Capture measurements once against the correct line
Direct quantity entry, structured measurement breakdown, or BBS-style sheets — each measurement is captured a single time against the right BOQ line.
Accrue and reconcile the cycle
This-cycle quantities roll into the cumulative automatically, and every line is checked for contract, previous, current, cumulative, balance, and overrun/underrun signals.
Record revisions and approve change orders
Every edit keeps line-level history, reasons, and timestamps; non-tendered items become billable only after a client-side change-order approval.
Certify and approve quantities
Client site engineer reviews line items — certifying measured quantities, not a re-measure.
Generate the proforma invoice
The running account bill falls out of the reconciled, client-approved quantities. Built from approved quantities only, sent with the final measurement sheet for sign-off.
Push to accounting and export the audit pack
Send finalized data to Zoho Books / Tally or your favorite accounting software, then freeze and export the auditable backup set for the cycle.
End to end
From baseline BOQ to a frozen backup pack.
Stage 1
Project commercial baseline
The frozen BOQ and bound SOR rates every cycle is measured and billed against.
Stage 2
Measurement control
Withdraw-once quantities accrued to each line, with reconciliation and change history.
Stage 3
Running account billing
RA bills generated from certified quantities — no spreadsheet, no re-keying.
Stage 4
Audit & export
Approved invoices and a frozen backup pack, traceable line by line.
Who it's for
Built for the people who own the quantity.
What Bill-ready is
- A single controlled quantity record per BOQ line
- Rates bound to a known SOR edition
- Line-level change history you can defend
- Certified quantities that flow straight to the RA bill
- A frozen, auditable backup pack every cycle
What it is not
- A general-purpose spreadsheet or PDF tool
- A re-measurement or estimating package
- An accounting or ERP system
- A document store for emailed attachments
“It assists with mapping and structure. The engineer stays the final authority — every number is traceable to a human entry.”
- One free project
- Set up a live project and run a full billing cycle end to end. No card, no cut-off at the first bill.
- Your BOQ, your rates
- Rates come from your own approved BOQ, not a generic list. Nothing is invented or auto-corrected.
- Client seats included
- Invite your client's engineer and owner to approve quantities and invoices. Approvers never pay.
Get your next bill out clean.
Quantities reconciled, rates from your approved BOQ, approvals on record. Start with one live project, free.